How to Replace a Lost Title Deed in Kenya (Letash Real Estate Guide)

By Esther Wanja
Jan 21
2 min read

Losing a title deed can feel devastating — but it doesn’t mean you lose ownership of your land. At Letash Real Estate, we help clients understand the legal process to replace a lost title deed and protect their investment with confidence. Trust and transparency are core to everything we do.

What Is a Title Deed and Why It Matters

A title deed is the official document that proves you legally own your land or property in Kenya. Without it, you can’t sell, transfer, or fully utilize your land — and you leave yourself vulnerable to disputes and fraud.

Step-by-Step: Replacing a Lost Title Deed in Kenya

1. Report the Loss to the Police

As soon as you realize the deed is missing, go to your nearest police station and file a loss report (Police Abstract). This official record is required for the replacement process.

2. Conduct a Land Search

Visit the Lands Registry where your land is registered or use an online service to confirm the property is still in your name and there are no disputes or encumbrances.

3. Swear an Affidavit

Prepare a sworn affidavit (statutory declaration) before a Commissioner for Oaths explaining:

how and where the title deed was lost
efforts you made to find it
and confirmation you are the registered owner.

4. Submit Your Application

At the relevant Land Registry, complete the application for replacement of the title deed. You’ll need to attach:

Police Abstract
Affidavit of loss
ID and KRA PIN copies
Land search results
Passport photos
Completed application form.

5. Gazette Notice

Your application will trigger a public notice in the Kenya Gazette for 60 days. This protects you and other parties by giving the public a chance to raise legitimate objections.

6. New Title Deed Issued

If no objections are raised within the notice period, the Land Registrar issues your replacement title deed — legally confirming your ownership once again.

How Long and What It Costs

Timeline: ~3–4 months in most cases.
Costs: Police abstract, affidavits, Gazette notice, registry processing — typically between KES 10,000-25,000 (varies by county).

Tips from Letash Real Estate

Always keep certified copies of your title deed in a safe location.
Consider digitizing your documents for backup.
Work with a trusted real estate partner like Letash Real Estate, who can guide you through paperwork and avoid unnecessary delays.